ASSISTANT DIRECTOR: UNCLAIMED BENEFITS-TRACING & RE-ISSUES REF NO: ASD/UBRI/2026/03-3C
Finance: Unclaimed Benefits 12 months contract
SALARY : R393 711 per annum (Level 09), plus 37% in lieu of benefits
CENTRE : Head Office Pretoria
REQUIREMENTS : A B Degree / N Dip or a recognized three-year tertiary qualification in Finance
with at least four years Financial Management experience of which at least two
years involved supervising/management of staff (or at a supervisory level).
Experience in Financial Services, especially Employee Benefits, Pension Fund
and Retirement Benefits Administration will be an added advantage.
Knowledge of PFMA and National Treasury regulations will be an advantage.
Computer literacy that would include a good working knowledge of Microsoft
Office products. Knowledge of Financial Management; Knowledge of Strategic
Planning; Knowledge of Project Management; Analytical skills; Strong
leadership and managerial skills; Finance skills; Planning and Organizing skills;
Decision making and problem-solving skills; Communication skills (written and
verbal); Customer oriented; Persuasiveness and flexibility; Customer service
orientation; Ability to take responsibility; Ability to work under pressure; Ability
to delegate; Ability to detect errors; Quality and results oriented; Adhering to
business ethics. Take note of the requirements regarding a new Z83 effective
1 January 2021 as per the DPSA regulations as well as all other requirements
specified in the footer. Take note of Circular 19 of 2022 regarding the practice
note on the Z83 application and completion thereof. The certification of all
supporting documents will be expected of the shortlisted candidates only.
Interviews may be conducted via a virtual medium which will be discussed with
each shortlisted applicant. The applicant should have the necessary data and
equipment for this purpose. Correspondence will only be conducted with the
short-listed candidates. If you have not been contacted within six (6) months
after the closing date of this advertisement, please accept that your application
was unsuccessful.
DUTIES : The successful candidate will be responsible for a wide variety of tasks which
includes the following, but not limited to: Oversee the tracing of unclaimed and
unpaid benefits: Establish which benefits can be categorized as unclaimed and
which are unpaid based on reports received; Allocate the responsibility for
tracing of beneficiaries to relevant staff members; Conduct regular checks to
ensure compliance with established policies and procedures related to the
tracing of unclaimed benefits; Authorise the requirement for second level
tracing by external providers; Manage compliance with established processes
and procedures for second level tracing; Assist Admin Officer (Regional
Supervisor) and Financial Administrators (Tracers) with processing of cases
not traced to unclaimed benefits in accordance with the requirements of
specific case; Review unclaimed benefits monthly report; Set up platforms,
structures and committees with government departments, communities,
churches and social groups that will assist in tracing of unclaimed benefits;
Monitor the successes of these platforms and if no success, review and advise
on better strategies; Reduce unclaimed benefits cases and amount as
indicated on the APP targets; Assist on the implementation of the tracing
strategy. Monitor the administration and processing of re-issues: Oversee the
processing of journals and general ledger transactions related to re-issuing of
benefits; checking compliance with standard accounting procedures; Ensure
that the tracing of beneficiaries for re-issue purposes occurs in terms of
relevant processes and procedures; Assess the authenticity of beneficiaries
successfully traced; Authorise journal and general ledger transactions on reissue,
confirming the accuracy of figures presented. Ensure the processing of
unclaimed benefits and unpaid benefits cases: Conduct regular checks to
ensure compliance with established policies and procedures related to the
processing of unclaimed and unpaid benefits; Assist Admin Officer and
Finance Administrator (Tracer) with processing of cases in accordance with
requirements of specific case, particularly cases where complex issues have
been identified; Assess the authenticity of beneficiaries successfully traced
based on a review of associated documentation; Approve payment of cases
prepared by the Administration Officer within specified financial authorization
limits; Follow up on payments made to beneficiaries in terms of agreed time
frames; Conduct follow up of unclaimed cases in accordance with agreed
processes. Implement and maintain internal control processes for the section:
Provide strategic inputs on development of internal policies and guidelines;
Align internal controls with GPAA policies and Auditor General strategic
guidelines; Ensure continued adherence to developed and approved internal
controls; Undertake corrective measures on deviation to internal controls;
Recommend internal procedures and processes which will improve
effectiveness and efficiency of the section and ensure adherence; Research
latest trends and developments relating to the section, recommending plans to
improve service delivery to the Manager; Provide information for management
forums within GPAA, contributing accurate details to enable sound decision
making; Undertake and facilitate training on policy. Facilitate the operations of
the Unclaimed and Unpaid Benefits Section: Check the integrity of the
unclaimed benefits data being captured on the system; make sure that it is
reliable and valid at all times; Coordinate daily operational activities to ensure
that the area functions effectively and efficiently, achieving S.L.A’s and agreed
turnaround times; Assist in compiling various communications to be distributed
to internal stakeholders, ensuring accuracy and professionalism of
communication; Submit reports, reflecting accurate information on
beneficiaries successfully traced and achievement of the section’s objectives
for Manager’s reporting. Manage and development of staff: Manage the
performance of the unit which involves coaching, mentoring and taking
corrective action where required, develop performance standards and evaluate
team and individuals; Monitor staff regarding human resources such as leave,
recruitment and grievances; Compile the work plans for the unit including the
consolidation of the operational plans into the directorate’s overall work plan.
Provide management support on the administration of Exits and return of
unclaimed benefits transactions: Administer all unclaimed benefits where there
are no bank accounts; Administer unclaimed benefits returns; Support the
undertaking of risk management responsibilities with regards to unclaimed
benefits; Support timeous resolution of audit queries related to unclaimed
benefits.
ENQUIRIES : Mbongiseni Nkosi Tel No: 012 399 2202. Application enquiries: URS Response
Handling Tel No: 012 811 1900
APPLICATIONS : It is mandatory to email your application (comprehensive CV and new Z83
signed) gpaa57@ursonline.co.za quoting the reference number in the subject
heading of the email.
POST 08/66 : ADMINISTRATIVE OFFICER: TRACING (REGIONAL SUPERVISOR)
SALARY : R269 214 per annum (level 07), plus 37% in lieu of benefits
CENTRE : Based At: Durban, Pretoria Ho, Mafikeng and Polokwane Regional Offices
Durban: Ref No: AO/TRUC/DURBAN/2023/03-1C
Pretoria: Ref No: AO/TRUC/PTA/2023/03-1C
Mafikeng: Ref No: AO/TRUC/MAF/2023/03-1C
Polokwane: Ref No: AO/TRUC/POL/2023/03-1C
REQUIREMENTS : A recognized three-year tertiary qualification/B Degree/National Diploma in
Finance/Accounting (at least 360 credits) with two years appropriate
experience within the Finance/ Accounting environment of which at least one
year includes exposure in Unclaimed Benefits and Re-Issues (Tracing) or debt
collection. Supervisory experience of at least 6 months will be an advantage.
Computer literacy that would include a good working knowledge of Microsoft
Office products, which include Word and Excel. Proficiency in English is a
requirement and the ability to speak any of the other official languages in the
province (applying for) will be an added advantage. The applications of
individuals currently residing in the respective provinces may receive
preference and targeting the geographical area sourced for. Knowledge of the
Treasury Regulations on Pensions Administration; Knowledge of Public
Finance Management Act (PFMA; Knowledge of applicable legislation within
Unclaimed Benefits and Tracing Section; Knowledge of Government
Employees Pension Rules and Legislation; Knowledge of compliance with
standard accounting and relevant procedures; Self-management skills;
Problem solving skills; Analytical thinking; Time management; Delegation
skills; Customer service orientation; Communication skills (written) with the
ability to communicate at all levels; Ability to work accurately and
independently; Ability to work in a team; Ethical conduct; Deadline driven;
Initiative. Take note of the requirements regarding a new Z83 effective 1
January 2021 as per the DPSA regulations as well as all other requirements
specified in the footer. Take note of Circular 19 of 2022 regarding the practice
note on the Z83 application and completion thereof. The certification of all
supporting documents will be expected of the shortlisted candidates only.
Interviews may be conducted via a virtual medium which will be discussed with
each shortlisted applicant. The applicant should have the necessary data and
equipment for this purpose. Correspondence will only be conducted with the
short-listed candidates. If you have not been contacted within six (6) months
after the closing date of this advertisement, please accept that your application
was unsuccessful.
DUTIES : Pro-active stakeholder management: Coordinate the communication with
departments of COGTA, DPSA, and Social Development on tracing matters in
respective provinces; Manage the unclaimed benefits lists and tracing done by
the employer departments in respective provinces; Manage the unclaimed
benefits list and tracing done by DPSA, COGTA and Social Development
agents (community development workers); Manage the tracing relationships
with municipalities in respective provinces; Establish tracing networks with all
external parties including public entities. Assist in tracing of unclaimed and
unpaid benefit cases: Request and download Unclaimed Benefits accounts to
Excel and reconcile; Ensure that Unclaimed Benefit cases are allocated and
traced; Identify complex cases and engage the Forensic Unit and the
supervisor for solution; Prepare cases for second level tracing, according to
specified procedure and requirements; Monitor work done by external service
providers on tracing of Unclaimed Benefits; Ensure correct beneficiaries are
paid; Engage Forensic department when syndicates are involved in defrauding
unclaimed benefits; Minimize the cost of tracing Unclaimed Benefits. Render
effective administration of the funds: Provide accurate information for the
compilation of budget; Monitor of expenditure of the tracing budget; Compile
monthly reports and present to management; Process and authorize journals;
Implementation of work plans; Reduce unclaimed benefits to acceptable levels
as per the annual performance plan. Ensure compilation and review of cases:
Perform reconciliation of unclaimed benefits accounts and review the
correctness of the account; Review of traced cases and provide corrections
where necessary; Compilation of reports of traced cases; Ensure that the
expected target is achieved. Supervision of the staff: Allocate work according
to skills and competencies of subordinates; Manage staff performance;
develop, train and coach; Maintain discipline; and ensure that subordinates are
informed about changes in work environment or management decisions.
ENQURIES : Mr Mbongiseni Nkosi Tel No: 012 399 2202 Application enquiries: Ultimate
Recruitment Solutions Tel No: 012 811 900
APPLICATIONS : It is mandatory to email your application (comprehensive CV and new Z83
signed) gpaa58@ursonline.co.za quoting the reference number in the subject
heading of the email
POST 08/67 : VETTING OFFICER (INVESTIGATOR) REF NO: (VO/PS/2023/03-1P)
Physical Security
SALARY : R269 214 per annum (Level 07) (basic salary)
CENTRE : Head Office Pretoria
REQUIREMENTS : A Bachelor’s degree or equivalent three-year tertiary qualification (minimum of
NQF 6 with at least 360 credits) in Social Sciences/Security Investigation or
related areas; At least three years experience in the vetting environment; SSA
vetting course will be an added advantage; Extensive experience in and
knowledge of applicable legislation with regards to vetting (National Strategic
Intelligence Act, MISS, National Vetting Strategy, etc); Short courses in the
following will be a distinct advantage: Analysis, Conflict Management,
Listening, Interview skills; Valid driver’s license of at least 12 months (proof will
be requested); Computer literacy that would include a good working knowledge
of Microsoft Office especially Word and Excel; Knowledge of interpretation of
policies; Knowledge of investigations; Knowledge of risk analysis; Interviewing
skills; Communication and listening skills which include verbal communication
(report writing); Language proficiency skills (Proficiency in English is a
requirement); Ability to work independently; Flexibility; Take note of the
requirements regarding a new Z83 effective 1 January 2021 as per the DPSA
regulations as well as all other requirements specified in the footer. Take note
of Circular 19 of 2022 regarding the practice note on the Z83 application and
completion thereof. The certification of all supporting documents will be
expected of the shortlisted candidates only. Interviews may be conducted via
a virtual medium which will be discussed with each shortlisted applicant. The
applicant should have the necessary data and equipment for this purpose.
Correspondence will only be conducted with the short-listed candidates. If you
have not been contacted within six (6) months after the closing date of this
advertisement, please accept that your application was unsuccessful.
DUTIES : The successful candidate will be responsible for the following functions and
include, but not limited to: Conduct vetting field-work investigations: Gather
relevant information; Conduct proper analysis and quality check on the
information; Compile and submit reports to management and SSA on all vetting
files and report completed on a regular basis; Conduct vetting investigations in
respect of secret and top secret levels. Provide inputs for the development and
implementation of policies, guidelines, norms and standards in vetting
investigations: Analyse, research and evaluate all vetting related information;
Provide advice and guidelines on the interpretation and application of
legislation, policies and procedures; Assist in the development, implementation
and maintenance of investigation operating procedures. Provide effective
communication channels and systems between the Department and the SSA
and other related Agencies: Liaise regularly with SSA, SAPS, SASS, Defence,
Home Affairs and other critical stakeholders for advice, assistance and to
obtain additional information; Establish and promote relationships with external
stakeholders, including, credit information providers, to access information.
Administer vetting files and reports: Participation in project and task teams
dealing with a variety of subject areas. Administer files and reports completed
ensuring quality control and effective and efficient systems and report on all
work allocated; Conduct vetting and security related research and
development.
ENQUIRIES : Mbongiseni Nkosi Tel No: 012 399 2202. Application enquiries: Mpho Ngubane
Tel No: 011 884 8010/ Aalia Hoosen on Tel No: 011 884 8010