ADMINISTRATIVE CLERK (SUPERVISOR): DEEDS HUMAN RESOURCEAND RECORDS MANAGEMENT REF NO: 3/2/1/2026/192
SALARY : R269 214 per annum (Level 07)
CENTRE : Eastern Cape (Umtata)
REQUIREMENTS : Applicants must be in possession of a Grade 12 Certificate. Minimum of 3
years’ experience working in Human Resource environment. Knowledge of
registry duties, practices as well as the ability to capture data, and operate
computer. Working knowledge and understanding of the legislative framework
governing the Public Service. Knowledge of storage and retrieval procedures
in terms of the working environment. Understanding of the work in registry.
Planning and organisation. Computer literacy. Language. Good verbal and
written communication skills. Interpersonal relations. Flexibility. Teamwork.
DUTIES : Supervise and undertake the more complex implementation and maintenance
of human resource administration practices. Human Resource Provisioning
(Recruitment and Selection, Appointments, Transfer, verification of
qualifications, secretariat functions at interviews, absorptions, probationary
periods etc.). Implement conditions of service and service benefits (Leave,
Housing, Medical, Injury on Duty, Long Service Recognition, Overtime,
Relocation, Pension, Allowances etc.). Termination of service. Recommend
(approve) transactions on Personnel and Salary Administration (PERSAL)
according to delegations. (Final authorisation should happen on a higher level
21 preferable at Assistant Director or higher level). Prepare reports on human
resource administration issues and statistics. Handle human resource
administration enquiries. Manage enquiries from internal and external clients.
Supervise human resources / staff. Allocate and ensure quality of work.
Personnel development. Apply discipline. Assess staff performance.
ENQUIRIES : Ms N Socikwa Tel No: (047) 531 2151 / (047) 532 2869
APPLICATIONS : Please ensure that you send your application to Private Bag X5040 Mthatha
5100 or Hand deliver it to the Office of the Registrar of Deeds: Mthatha at
Ground Floor, Botha Sigcau Building, Corner Leeds and Owen Street, Mthatha,
5100 before the closing date as no late applications will be considered.
POST 08/26 : CADASTRAL OFFICER REF NO: 3/2/1/2026/168
Directorate: Cadastral Information Maintenance and Supply Services
SALARY : R218 064 per annum (Level 06)
CENTRE : Limpopo (Polokwane)
REQUIREMENTS : Applicants must be in possession of a Grade 12 Certificate and a National
Certificate in Geomatics or Survey Officer Certificate. Completion of the
training prescribed in order to fulfil the required qualification. Job related
knowledge: Computer literacy, Understanding of Spatial Data and functions of
Surveyor General Office. Job related skills: Interpersonal relations,
Communication skills (verbal and written), Organisational skills and Computer
software skills.
DUTIES : Capture, maintain and update alpha numeric data of all cadastral documents.
Capture alpha and numeric information from newly submitted cadastral
documents and undertake mathematical consistency checks and data
verification for proposed new land parcels. Update cadastral survey databases
through the addition or amendment of every approved document to maintain
an electronic alpha-numeric repository. Capture and verify historical cadastral
documents. Maintenance of cadastral documents in accordance with legislated
processes. Perform withdraw or cancelation of cadastral documents. Deduct,
cancel and endorse cadastral documents with registered land parcels, leases
or servitudes. Amend approved and registered cadastral documents. Insert all
newly approved cadastral documents into the archive. Extract and issue out
cadastral records. Refile returned cadastral records. Repair and keep cadastral
records in good usable condition. Conduct technical examination of cadastral
documents. Check designations of newly submitted lodgements. Update the
noting sheets through the addition of every approved cadastral land parcel.
Perform technical examination of diagrams and general plans. Perform
technical examination of survey records. Perform technical examination of
sectional title plans. Supply cadastral information to internal and external
clients. Issue survey data to Land Surveyors when required. Disseminate
cadastral information to the public as required, in hard copy or digital formats.
Supply aerial photographs, rectified imagery and maps from National Geospatial
information (NGI) according to signed service level agreements.
Capture, maintain and update spatial data. Capture newly submitted
documents to determine if there are any spatial overlaps prior approval. Add
all newly created land parcels to the spatial datasets. Add data, update and
maintain an accurate dataset of cadastral spatial information, including the
addition and updating of historical data. Scan all cadastral documents on
approval, amendment, endorsement or withdrawal. Scan newly approved
cadastral documents. Rescan all updated cadastral documents. Link the
deposited scanned images to the alpha-numeric data.
ENQUIRIES : Ms S Teffo at 073 432 0560
APPLICATIONS : Application can be submitted by post, Private Bag X 9312, Polokwane, 0700,
or hand delivered during office hours to: 61 Biccard Street, Polokwane, 0700.
POST 08/27 : SENIOR DATA CAPTURER REF NO: 3/2/1/2026/184
Directorate: Quality Assurance and Administration
SALARY : R218 064 per annum (Level 06)
CENTRE : Northern Cape (Kimberley)
REQUIREMENTS : Applicants must be in possession of a Grade 12 Certificate. Minimum of 1 year
experience in data capturing or administration experience within Restitution.
Job related knowledge: Public Service sector requirements and typing policy.
Job related skills: Computer literacy in Word, Excel, PowerPoint and e-mail
programmes, excellent typing skills and Communication skills (verbal and
written).
DUTIES : Capture data received from claimants. Screen the clients to check if the criteria
have been met. Capture data received. Compile statistics and captured in the
database. Update statistical information for all lodged claims. Reconcile all
statistical information captured. Update the status of the claims on database.
Track, progress and make follow up on all claims submitted for approval.
Standardize order claims file per departmental file plan. Re-arrange claims per
district and local municipality in a sequential order. Maintain utilization of folio
numbers including routing and indexing. Respond to general enquiries, liaise
with relevant stakeholders and file them accordingly. Acknowledge receipt of
enquiry. Screen the enquiry on a database and check whether its valid or not.
Prepare monthly and weekly reports. Compile and submit weekly reports per
entire activities allocated per week.
ENQUIRIES : Ms T Oliphant Tel No: (053) 830 4056
APPLICATIONS : Applications can be submitted by post to Private Bag X5007, Kimberley, 8300
or hand delivered during office hours to: Magistrate Court Building, 6th floor,
Knight Street, Corner of Stead Street, Kimberley, 8300.
POST 08/28 : CHIEF DEEDS REGISTRATION CLERK: DEEDS REGISTRATION REF
NO: 3/2/1/2026/193
SALARY : R218 064 per annum (Level 06)
CENTRE : Eastern Cape (King Williams Town)
REQUIREMENTS : Applicants must be in possession of a Grade 12 Certificate. Minimum of 2
years’ of experience in the Deeds Registry or administrative experience.
Extensive knowledge of deeds registry registration procedures, knowledge of
document tracking systems (DOTS), knowledge of deeds registration system
(DRS). Computer literacy (typing), communication skills (written and verbal),
good judgement and assertiveness skills, organisation and problem-solving
abilities.
DUTIES : Lodge and scan deeds and documents and prepare deeds registration. Date
stamp, sort, scan deeds and documents, complete prescribed lodgement form,
statistics register and submit, identify and refer non-simultaneous and inactive
accounts deeds to supervisor, date stamp deeds and documents and check
for rejected deeds, check if all notes have been removed from deeds. Scan
and number registered deeds and documents. Sort deeds into distinctive
categories and make packs, number, date and seal executed deeds and
documents. Final check and scan deeds and documents. Check all
endorsements, registration clauses have been signed, dated, numbered and
sealed in all deeds and documents, check all notes are attended to and refer
all open notes to the relevant sections for compliance, check if original deeds
and documents are still in the correct covers and batches are complete. Scan
and deliver deeds and documents. Check if original deeds and documents are
still in the correct lodgement covers and take corrective measures, sort and
deliver deeds and documents into accountholders pigeonholes. Record and
update permanently filed titles. Allocate number, file authorisation together with
indemnity letter and record, receive and record withdrawal and update register,
deliver deeds and withdrawal confirmation letter to conveyancing firm. Compile
a list of permanent file titles, complete number and date in endorsement of TR
/ Jackets / covers and submit to supervisor. Record and withdraw interdicts,
acknowledge, sort, number, and record in register and submit to data for
noting, endorse and submit withdrawal of attachment to supervisor, submit
interdicts for scanning.
ENQUIRIES : Ms. VC Bomela Tel No: (043) 642 2741
APPLICATIONS : Please ensure that you send your application to Private Bag X7402, King
Williams Town, 5600 or Hand deliver it to the Office of the Registrar of Deeds:
King Williams Town at 113 Alexander Road, King Williams Town, 5601 before
the closing date as no late applications will be considered.
POST 08/29 : CHIEF DEEDS REGISTRATION CLERK: DEEDS REGISTRATION REF
NO: 3/2/1/2026/194 (X2 POSTS)
SALARY : R218 064 per annum (Level 06)
CENTRE : Free State (Bloemfontein)
REQUIREMENTS : Applicants must be in possession of a Grade 12 Certificate. Minimum of 2
years’ of experience in the Deeds Registry or administrative experience.
Extensive knowledge of deeds registry registration procedures, knowledge of
document tracking systems (DOTS), knowledge of deeds registration system
(DRS). Computer literacy (typing), communication skills (written and verbal),
good judgement and assertiveness skills, organisation and problem-solving
abilities.
DUTIES : Lodge and scan deeds and documents and prepare deeds registration. Date
stamp, sort, scan deeds and documents, complete prescribed lodgement form,
statistics register and submit, identify and refer non-simultaneous and inactive
accounts deeds to supervisor, date stamp deeds and documents and check
for rejected deeds, check if all notes have been removed from deeds. Scan
and number registered deeds and documents. Sort deeds into distinctive
categories and make packs, number, date and seal executed deeds and
documents. Final check and scan deeds and documents. Check all
endorsements, registration clauses have been signed, dated, numbered and
sealed in all deeds and documents, check all notes are attended to and refer
all open notes to the relevant sections for compliance, check if original deeds
and documents are still in the correct covers and batches are complete. Scan
and deliver deeds and documents. Check if original deeds and documents are
still in the correct lodgement covers and take corrective measures, sort and
deliver deeds and documents into accountholders pigeonholes. Record and
update permanently filed titles. Allocate number, file authorisation together with
indemnity letter and record, receive and record withdrawal and update register,
deliver deeds and withdrawal confirmation letter to conveyancing firm. Compile
a list of permanent file titles, complete number and date in endorsement of TR
/ JACKETS / covers and submit to supervisor. Record and withdraw interdicts,
acknowledge, sort, number, and record in register and submit to data for
noting, endorse and submit withdrawal of attachment to supervisor, submit
interdicts for scanning.
ENQUIRIES : Ms. D Tshabalala Tel No: (051) 403 0300
APPLICATIONS : Please ensure that you send your application to Private Bag X7402, King
Williams Town, 5600 or Hand deliver it to the Office of the Registrar of Deeds:
King Williams Town at 113 Alexander Road, King Williams Town, 5601 before
the closing date as no late applications will be considered.